Generate vacation requests, sick leave notifications, maternity/parental leave letters and statutory leave requests for Canadian employers. Standard professional format.
If you are applying for long-term sick leave or EI Sickness Benefits, you will need a medical certificate and your Record of Employment (ROE).
Ctrl + Enter to generate · Canadian Format · Free PDF
Fill the form and click Generate to create your professional Canadian formatted leave letter instantly.
LeaveDraft generates professionally formatted leave letters tailored for Canadian workplaces, compliant with provincial Employment Standards and federal codes.
Professional holiday requests for Canadian employers detailing dates and coverage.
Sick leave notification emails to managers for short-term illness or medical appointments.
Maternity leave notification letters that request your Record of Employment (ROE) for EI.
Standard and extended parental leave requests applicable to all new parents.
Respectful bereavement and compassionate leave letters for taking time off during difficult periods.
Leave requests for unforeseen family responsibilities or personal emergencies under the ESA.
Statutory notification letter to your employer regarding a summons for jury duty.
Formal requests for consecutive hours off to vote during federal or provincial elections.
Leave applications in Canada follow a professional, polite, and direct business structure. Employment laws in Canada vary depending on whether your industry is provincially regulated (the vast majority of jobs) or federally regulated (banks, telecommunications, airlines).
Vacation Time: Entitlement is determined by provincial Employment Standards Acts (ESA) or the Canada Labour Code. In most provinces, employees are legally entitled to a minimum of 2 weeks of paid vacation per year, which often increases to 3 weeks after 5 consecutive years with the same employer. In Saskatchewan, the minimum starts at 3 weeks. Vacation requests should clearly state the requested dates and mention how your responsibilities will be covered to ensure business continuity.
Sick Leave: Many provinces offer statutory unpaid, job-protected sick days (for example, Ontario allows 3 unpaid sick leave days per year). Federally regulated employees are entitled to up to 10 paid sick days per year. While employers can often request a medical note for prolonged absences, brief statutory sick leaves frequently do not require one.
Maternity & Parental Leave: Expectant and new parents are entitled to job-protected leave. Maternity leave is generally up to 15 weeks. Parental leave can be taken by any parent and can be shared; it is offered as "Standard" (up to 40 weeks shared) or "Extended" (up to 69 weeks shared). To receive Employment Insurance (EI) benefits from the federal government, you must specifically ask your employer to issue a Record of Employment (ROE) to Service Canada. Our generator automatically includes this crucial sentence.
Other Statutory Leaves: Employees are also entitled to job-protected leaves for Bereavement, Personal Emergencies, Jury Duty, and allowing adequate time to vote in elections. The specific duration and whether the leave is paid or unpaid varies widely by province.
LeaveDraft's free Canadian leave letter generator creates compliant and properly formatted letters and emails for all these scenarios instantly. Just fill out the required dates and names, and download the PDF or copy the text directly to your email.
Ready-to-use leave letter samples formatted for Canadian companies. Use LeaveDraft above to generate a personalised version instantly.
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