Should BPS and designation be included in a government leave application?

Yes. Including BPS, designation, department or office, and employee number where applicable helps the receiving office identify the applicant and process the leave request.

What is the format for an earned leave application by a government employee?

Use a formal application addressed to the competent authority, clearly mention the earned leave period, requested dates, reason if required by office practice, and the date you will resume duty.

Can I use this as a sarkari mulazim chutti application?

Yes. The formats can be adapted for a government employee or sarkari mulazim by replacing the placeholders with your BPS, designation, department, leave dates and approving authority.

BPS Government Leave Application Pakistan: Format & Templates

Q: How do I write a BPS government leave application in Pakistan?

Address the application to the competent authority or your department's designated approving officer. State your name, BPS, designation, department, leave type, requested dates, reason where required, and expected date of joining. Close with your name and service details.

Q: Is there one leave rule for every government employee in Pakistan?

No. Federal and provincial employees can be governed by different rules, departmental instructions and delegated powers. Check the leave rules applicable to your service and department before submitting the application.

Q: Kitne din pehle chutti ki application deni chahiye?

Jitna jaldi mumkin ho application submit karein, khas taur par planned ya multi-day leave ke liye. Specific notice requirements department ki applicable instructions par depend karti hain.

BPS government leave application format Pakistan showing designation, BPS and leave dates

A BPS government leave application in Pakistan should be formal, specific, and easy for the receiving office to process. In most departments, the application should identify the employee by name, BPS, designation, department or office, leave type, requested dates, and expected date of joining.

Bilingual copy: Every sample on this page is provided in English and Urdu script for easy copy-paste.

This guide gives copy-ready formats for an earned leave application for a government employee, casual leave, medical leave, and a general application addressed to the competent authority. It also includes a practical sarkari mulazim chutti application format you can adapt to your office.

Quick Answer: BPS Leave Application Format

Use a formal heading such as "Application for Earned Leave" or "Application for Casual Leave". Address it to the competent authority, mention your name, BPS, designation, department, leave dates, reason where required, and date of resuming duty, then sign with your service details. The exact approving officer and leave entitlement depend on the applicable federal or provincial/departmental rules.

Before submitting: confirm the leave type, available leave balance (where applicable), competent authority, and any supporting documents required by your department.

Standard BPS Government Leave Application Format

A clean government leave application generally follows the same formal structure even when the leave category changes. Keep the body brief and make the employee's service details easy to identify.

To: the competent authority, head of office, controlling officer, or other prescribed approving officer.
Subject: name the leave clearly, such as "Application for Earned Leave".
Employee details: name, BPS, designation, department/office, and employee number if used by your office.
Leave period: exact start and end dates, plus the date you will resume duty.
Reason: provide the required level of detail without unnecessary personal information.
Closing: respectful request, signature, and service particulars.

English Version

Subject: Application for [Leave Type] — [Name], BPS-[XX], [Designation]

To,
The Competent Authority / Head of Office,
[Department / Office Name],
[City]

Date: [DD Month YYYY]

Subject: Application for [Leave Type]

Respected Sir/Madam,

I, [Full Name], working as [Designation] in BPS-[XX] in [Department / Office], respectfully request leave from [Start Date] to [End Date].

The leave is required due to [brief reason]. I shall resume my duties on [Joining Date].

It is therefore requested that the above leave may kindly be sanctioned as per the applicable rules.

Yours faithfully,
[Full Name]
[Designation], BPS-[XX]
[Department / Office]
Employee No.: [Number, if applicable]

اردو نسخہ

موضوع: [چھٹی کی قسم] کے لیے درخواست

بخدمت،
متعلقہ مجاز اتھارٹی / سربراہ دفتر،
[محکمہ / دفتر کا نام]،
[شہر]

تاریخ: [دن ماہ سال]

موضوع: [چھٹی کی قسم] کے لیے درخواست

محترم جناب / محترمہ،

میں [پورا نام]، بطور [عہدہ]، BPS-[XX]، [محکمہ / دفتر] میں فرائض انجام دے رہا/رہی ہوں۔ مؤدبانہ گزارش ہے کہ مجھے [شروع ہونے کی تاریخ] سے [اختتام کی تاریخ] تک چھٹی درکار ہے۔

چھٹی کی ضرورت [مختصر وجہ] کی بنا پر ہے۔ میں [ڈیوٹی جوائن کرنے کی تاریخ] کو دوبارہ فرائض سنبھال لوں گا/گی۔

لہٰذا درخواست ہے کہ مروجہ قواعد کے مطابق مذکورہ چھٹی منظور فرمائی جائے۔

آپ کا مخلص،
[پورا نام]
[عہدہ]، BPS-[XX]
[محکمہ / دفتر]
ملازم نمبر: [اگر قابل اطلاق ہو]

What to Include: BPS, Designation & Department

For government offices, service identity matters. A leave application with BPS and designation is easier to route when it also states the department, office, and any official employee or personnel number used internally.

Practical format: [Name] · [Designation] · BPS-[Number] · [Department/Office] · [Employee Number, if applicable]

You do not need to repeat every employment detail in the main paragraph. Put the details in the signature block so the request stays readable while still being administratively complete.

Template 1: Earned Leave Application Government Employee

This format is designed for an employee who wants to request earned leave / leave on full pay or the corresponding leave category applicable to their service rules. State the dates and the intended date of return clearly.

English Version

Subject: Application for Earned Leave — BPS-[XX]

To,
The Competent Authority,
[Department / Office Name],
[City]

Date: [DD Month YYYY]

Subject: Application for Earned Leave

Respected Sir/Madam,

I respectfully submit that I am [Full Name], working as [Designation] in BPS-[XX] at [Department / Office]. I request grant of earned leave from [Start Date] to [End Date] due to [reason, if required].

I shall remain on leave for the above period and will resume duty on [Joining Date]. Kindly sanction the leave for the stated period under the applicable leave rules.

Yours faithfully,
[Full Name]
[Designation], BPS-[XX]
[Department / Office]

اردو نسخہ

موضوع: استحقاقی چھٹی کے لیے درخواست

بخدمت،
متعلقہ مجاز اتھارٹی،
[محکمہ / دفتر کا نام]،
[شہر]

تاریخ: [دن ماہ سال]

موضوع: استحقاقی چھٹی کے لیے درخواست

محترم جناب / محترمہ،

مؤدبانہ گزارش ہے کہ میں [پورا نام]، بطور [عہدہ]، BPS-[XX]، [محکمہ / دفتر] میں تعینات ہوں۔ مجھے [شروع ہونے کی تاریخ] سے [اختتام کی تاریخ] تک استحقاقی چھٹی درکار ہے، جس کی وجہ [وجہ، اگر ضروری ہو] ہے۔

میں مذکورہ مدت کے دوران رخصت پر رہوں گا/گی اور [ڈیوٹی جوائن کرنے کی تاریخ] کو دوبارہ فرائض سنبھالوں گا/گی۔ براہِ کرم مروجہ قواعد کے تحت چھٹی منظور فرمائیں۔

آپ کا مخلص،
[پورا نام]
[عہدہ]، BPS-[XX]
[محکمہ / دفتر]

Rule note: The federal Revised Leave Rules, 1980 provide that civil servants earn leave on full pay at four days for each calendar month of duty, subject to the rule's conditions. There is no maximum limit on accumulation under that federal rule. Provincial and departmental rules may differ, so verify which rules govern your post.

Template 2: Casual Leave / Short Leave

For a short absence, use the leave category recognized by your service rules and office practice. Keep the request direct and identify the exact date or dates.

English Version

Subject: Application for Casual Leave — [Date]

To,
The Competent Authority / Controlling Officer,
[Department / Office Name]

Date: [DD Month YYYY]

Respected Sir/Madam,

I, [Full Name], [Designation], BPS-[XX], respectfully request casual leave for [Date / Number of Days] due to [brief personal reason].

I shall ensure that urgent official work is attended to as required and will resume duty on [Joining Date].

Kindly sanction the leave, please.

Yours faithfully,
[Full Name]
[Designation], BPS-[XX]
[Department / Office]

اردو نسخہ

موضوع: اتفاقی چھٹی کے لیے درخواست

بخدمت،
متعلقہ مجاز اتھارٹی / کنٹرولنگ افسر،
[محکمہ / دفتر کا نام]

تاریخ: [دن ماہ سال]

محترم جناب / محترمہ،

میں [پورا نام]، [عہدہ]، BPS-[XX]، مؤدبانہ درخواست کرتا/کرتی ہوں کہ مجھے [تاریخ / دنوں کی تعداد] کے لیے ذاتی ضرورت کے باعث اتفاقی چھٹی (Casual Leave) منظور فرمائی جائے۔

میں ضروری دفتری امور کی مناسب انجام دہی یقینی بناؤں گا/گی اور [ڈیوٹی جوائن کرنے کی تاریخ] کو دوبارہ فرائض سنبھالوں گا/گی۔

براہِ کرم مذکورہ چھٹی منظور فرما دیں۔

آپ کا مخلص،
[پورا نام]
[عہدہ]، BPS-[XX]
[محکمہ / دفتر]

Template 3: Medical Leave Application

Use a medical leave application when illness or medical treatment prevents you from attending duty. Attach the certificate or other medical document where your department requires it.

English Version

Subject: Application for Medical Leave — [Start Date] to [End Date]

To,
The Competent Authority / Head of Office,
[Department / Office Name]

Date: [DD Month YYYY]

Respected Sir/Madam,

I, [Full Name], [Designation], BPS-[XX], respectfully submit that I am unable to attend office due to illness and require medical rest from [Start Date] to [End Date].

The relevant medical certificate / medical document is enclosed for record and necessary action, where applicable.

I request that medical leave for the above period may kindly be sanctioned under the applicable rules. I expect to resume duty on [Joining Date], subject to medical fitness where required.

Yours faithfully,
[Full Name]
[Designation], BPS-[XX]
[Department / Office]

اردو نسخہ

موضوع: طبی چھٹی کے لیے درخواست

بخدمت،
متعلقہ مجاز اتھارٹی / سربراہ دفتر،
[محکمہ / دفتر کا نام]

تاریخ: [دن ماہ سال]

محترم جناب / محترمہ،

میں [پورا نام]، [عہدہ]، BPS-[XX]، مؤدبانہ گزارش کرتا/کرتی ہوں کہ بیماری کے باعث [شروع ہونے کی تاریخ] سے [اختتام کی تاریخ] تک طبی چھٹی درکار ہے۔

متعلقہ میڈیکل سرٹیفکیٹ / طبی دستاویز، جہاں قواعد کے مطابق ضروری ہو، ریکارڈ اور مزید کارروائی کے لیے منسلک ہے۔

لہٰذا درخواست ہے کہ مروجہ قواعد کے تحت مذکورہ مدت کی طبی چھٹی منظور فرمائی جائے۔ طبی طور پر موزوں ہونے کی صورت میں میں [ڈیوٹی جوائن کرنے کی تاریخ] کو فرائض سنبھالوں گا/گی۔

آپ کا مخلص،
[پورا نام]
[عہدہ]، BPS-[XX]
[محکمہ / دفتر]

Template 4: Application for Leave to Competent Authority

Some government offices prefer a traditional application addressed directly to the competent authority. This version is deliberately neutral so you can use the title used in your department.

English Version

Subject: Application for Leave — [Leave Type]

To,
The [Competent Authority / Director / Deputy Director / Head of Office],
[Department / Office],
[City]

Through Proper Channel,

Respected Sir/Madam,

I, [Full Name], [Designation], BPS-[XX], presently posted at [Office / Station], respectfully request grant of [Leave Type] from [Start Date] to [End Date] on account of [brief reason].

I shall be grateful if the requested leave may kindly be sanctioned. I will resume duty on [Joining Date].

Yours obediently / faithfully,
[Full Name]
[Designation], BPS-[XX]
[Department / Office]
Employee No.: [Number, if applicable]

اردو نسخہ

موضوع: چھٹی کے لیے درخواست

بخدمت،
[مجاز اتھارٹی / ڈائریکٹر / ڈپٹی ڈائریکٹر / سربراہ دفتر]،
[محکمہ / دفتر]،
[شہر]

بذریعہ مناسب چینل (Through Proper Channel)

محترم جناب / محترمہ،

میں [پورا نام]، [عہدہ]، BPS-[XX]، [دفتر / اسٹیشن] میں تعینات ہوں۔ مؤدبانہ درخواست ہے کہ مجھے [چھٹی کی قسم] [شروع ہونے کی تاریخ] سے [اختتام کی تاریخ] تک [مختصر وجہ] کے باعث منظور فرمائی جائے۔

درخواست کردہ چھٹی کی منظوری پر میں شکر گزار ہوں گا/گی۔ میں [ڈیوٹی جوائن کرنے کی تاریخ] کو دوبارہ فرائض سنبھالوں گا/گی۔

آپ کا مخلص،
[پورا نام]
[عہدہ]، BPS-[XX]
[محکمہ / دفتر]
ملازم نمبر: [اگر قابل اطلاق ہو]

Template 5: Sarkari Mulazim Chutti Application

For a more familiar phrase such as sarkari mulazim chutti application, you can still use standard official wording. The important point is that the application remains formal and includes your BPS and designation.

English Version

Subject: Request for [Casual / Earned / Medical] Leave

To,
The Competent Authority,
[Department / Government Office Name]

Respected Sir/Madam,

I am [Name], serving as [Designation], BPS-[XX] in [Department / Office]. I respectfully request leave from [Start Date] to [End Date] because [brief reason].

I shall remain grateful for approval of the requested leave. I will join duty on [Joining Date].

Yours faithfully,
[Name]
[Designation], BPS-[XX]
[Department / Office]

اردو نسخہ

موضوع: چھٹی کے لیے درخواست

بخدمت،
متعلقہ مجاز اتھارٹی،
[محکمہ / سرکاری دفتر کا نام]

محترم جناب / محترمہ،

میں [نام]، بطور [عہدہ]، BPS-[XX]، [محکمہ / دفتر] میں خدمات انجام دے رہا/رہی ہوں۔ مؤدبانہ درخواست ہے کہ مجھے [شروع ہونے کی تاریخ] سے [اختتام کی تاریخ] تک [مختصر وجہ] کی بنا پر چھٹی منظور فرمائی جائے۔

مذکورہ چھٹی کی منظوری پر میں شکر گزار ہوں گا/گی۔ میں [ڈیوٹی جوائن کرنے کی تاریخ] کو دوبارہ فرائض سنبھالوں گا/گی۔

آپ کا مخلص،
[نام]
[عہدہ]، BPS-[XX]
[محکمہ / دفتر]

Pakistan Federal Leave Rules: What to Check

For federal civil servants, the Revised Leave Rules, 1980 are an important reference point. The official federal rules state that leave is earned on full pay at the rate of four days for every calendar month of duty, calculated according to the conditions in the rules, and that there is no maximum limit on accumulation of such leave. citeturn682396search25

However, a BPS number by itself does not tell you which approving officer or departmental procedure applies. Provincial services, autonomous bodies, and individual departments can have separate rules, delegated powers, forms, and documentary requirements. Recent Punjab government leave orders, for example, show departments processing categories such as earned leave, medical leave, extra-ordinary leave, and ex-Pakistan leave through departmental orders. citeturn682396search0turn682396search3

Best practice: Use the template language on this page as the application text, but confirm the applicable leave rules, leave balance, approving authority, and channel of submission with your department's latest instructions before filing.

Common Mistakes in a Government Leave Letter

Leaving out BPS or designation, making it harder to identify the employee.
Writing vague dates such as "for a few days" instead of exact start and end dates.
Not stating the date of joining duty.
Addressing the wrong officer when a specific competent authority is prescribed.
Failing to attach a medical certificate or other supporting document when the applicable rules require one.
Using a private-sector email style when the department expects a formal office application or proper-channel submission.

Frequently Asked Questions (FAQ)

How do I write a BPS government leave application in Pakistan?

Address it to the competent authority or prescribed approving officer. State your name, BPS, designation, department/office, leave type, exact dates, reason where required, and the date you will resume duty.

Should BPS and designation be included?

Yes. Including BPS, designation, department or office, and employee number where applicable makes the request easier to identify and process.

What is the format for an earned leave application?

Use a formal application to the competent authority, specify the earned-leave period, mention the reason if your office requires it, and state the date on which you will return to duty.

Is there one leave rule for every government employee in Pakistan?

No. Federal and provincial services can operate under different rules and departmental instructions. Check the rules applicable to your service and office.

Can this be used as a sarkari mulazim chutti application?

Yes. Replace the placeholders with your own BPS, designation, department, dates, leave type and approving authority, and adjust the wording to match your office procedure.

Kitne din pehle chutti ki application deni chahiye?

Jitna jaldi mumkin ho application submit karein, khaas taur par planned, multi-day ya medical leave ke liye. Specific notice requirement aapke department ki applicable instructions par depend kar sakti hai.

Kya doctor's certificate lagana zaroori hai?

Medical leave ke liye doctor's certificate ya supporting medical document department ke applicable rules aur required leave period par depend kar sakta hai. Jahan required ho, certificate application ke sath attach karein.

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